
We are one of the largest employers in Papua New Guinea with a long history that dates back to 1919.
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Our operations are spread over various industries, including Plantations, Shipping, Logistics, Real Estate, Merchandising, Automotive and IT Business Technology.
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WE ARE HIRING
POSITION TITLE: Parts Ordering Administrator
COMPANY: Boroko Motors
BUSINESS UNIT: Head Office Parts Department
LOCATION: Port Moresby
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POSITION PURPOSE/OBJECTIVE:
The parts ordering administrator is responsible for managing and processing branch stock and emergency orders of parts and accessories from various suppliers both locally and overseas. This role involves ordering, tracking, and ensuring the availability of necessary parts and accessories orders at branch level to support the company’s parts operations.
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RELATIONSHIPS:
Reports to: National Parts Manager
Staff Responsibility: N/A
Key Relationships: Head Office Parts staff, Branch Dealer Principals, Branch Parts and Service Managers, and all other Boroko Motors staff when and where required
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KEY AREAS OF RESPONSIBILITY:
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Place orders for parts and accessories with approved vendors.
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Track and manage orders to ensure timely shipping.
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Liaise with suppliers and potential suppliers to maintain an optimal supply rate
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Review and monitor standard inventory ordering procedures recommending improvements
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Review and monitor the supply chain lead times
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Maintain accurate records of branch parts and accessory orders, and deliveries.
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Maintain and update orders on the company DMS
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Maintain and update inventory database
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Develop and maintain relationships with suppliers and vendors.
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Assist in negotiating pricing and terms with suppliers to optimize business process
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Ensure compliance with company policies and procedures related to inventory ordering
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Cross train parts personnel to ensure the inventory ordering function can be adequately preformed when the parts ordering administrator is not available
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KEY SKILLS AND TECHNICAL COMPETNECIES:
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Relevant inventory ordering experience and knowledge of freight and shipping
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Superior attention to detail and accuracy
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Excellent communication and negotiation skills
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The ability to work under pressure in a deadline driven environment
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The ability to work effectively as part of a team but also able to work independently with minimal supervision, when needed
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Strong analytical and organisational skills
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Good problem-solving skills and the ability to handle multiple tasks simultaneously
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Good written and oral communication skills
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Proficient in the Microsoft Office suite
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Detail orientated, good planning and follow up skills
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A good understanding of automotive parts and experience with using manufacturers online vendor ordering portals
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Experience with an industry recognised automotive DMS preferably Titan
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Basic to intermediate computer literacy and the ability to learn unfamiliar systems quickly
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Minimum Experience & Qualifications:
(a) High school diploma or equivalent, additional education or certification in procurement or a related field would be beneficial.
(b) Minimum five (5) years relevant experience in the procurement management or similar role preferably transport, automotive or similar industry. (c) Experience with Automotive ERP systems or equivalent.
(d) Proficient in inventory management, inventory procurement software
(e) Proficient in Microsoft Office suite with at least intermediate level for excel
(f) Mechanically minded with a good automotive parts knowledge
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Please adhere to these requirements when applying:
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Attention to: Human Resource Department
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Scan applications in to 1 PDF and send
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Email Applications to: recruitment@wrcpng.com
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PO Box 1259, Boroko NCD