Job Description

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Job Title:    Account Assistant (AP)

Company Name:   Carpenter Agricultural & Manufacturing Ltd (T/A Globe)

Department:       Finance & Accounts

Location:             Globe CANNERY - Madang

Reports to:          Accountant Officer / FC

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General Purpose

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A summary of the overall purpose of the job. Clearly stated in one or two sentences.

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1. Complete Day to day work like, Daily Expenses Booking, Payment Reconciliation, Payment (Bank) Entries.

2. Co-ordination with respective Logistics / Warehouse team and make sure Shipment related payment to be done on time.

3. Adopt & adhere standard WRC Policy and approval process.

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Key Tasks and Responsibilities

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The activities, functions and areas of accountability for the job must be clearly defined here. Start each key task with a verb that describes what the employee must do. Examples include develop, meet, organize, plan, arrange, supervise, communicate, review, prepare, manage, monitor, write, handle, evaluate, maintain, analyse and implement. Minimum of five (5) task/responsibilities are required,

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1. 100% responsible for Payment Reconciliation and timely payments to suppliers / service providers.

2. 100% AP reconciliation with System

3. Maintain proper and complete documentation

4. Follow system process & maintain proper record.

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Education, Training, Knowledge and Experience

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State the necessary level of education and qualifications and training required to perform the job. For example Bachelors Degree, diploma, examinations passed, registrations and accreditation.

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1. Grade 12 / Certificate in Accounts.

2. Minimum 2-3 Year Experience.

3. Basic Knowledge of MS Office (Excel, Word, Outlook etc) and any ERP System.

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Core Competencies

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These are the skills and abilities required to successfully perform the key tasks. Competency examples include communication skills, planning and organizing ability, problem analysis, problem solving, adaptability, the ability to delegate, stress tolerance, initiative, negotiation skills, persuasiveness and attention to detail.

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1. Proactive to escalate / highlight things in right time.

2. Able to complete task within the timeline.

3. Adopt the Policy, procedure, system etc.

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Working Conditions

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State any working conditions that the employee needs to be aware of such as working environment, hours of work and any special conditions such as high noise levels, shifts, travel and overtime, travelling, driving etc.

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1. Must have good health and track records.

2. Punctuality

3. Result Oriented in tight timeline & critical situations

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